Council Regulations consultation - Section 1 Please make your comments on this section below: file: Section 1 - general Comments Council Regs - Sec 1 Submitted by Len Keighley on Thu, 02/08/2012 - 10:34 Happy with the new version Replacement of resigning councillor Submitted by Charles Chang on Fri, 03/08/2012 - 13:46 I couldn't see any section that covers the replacement of a councillor who resigns mid-term (eg Funmi recently). Replacement of a Council Submitted by Roger on Sun, 05/08/2012 - 20:00 Replacement of a Council member elected by the membership at large is covered already by Member Regs (and uses fastest runners up). What is not currently specified is the replacement of a Member Group representative. The first query to be settled is where in the whole matrix of BCS regulations it should be covered. My personal choice would be for the constituencies and the the number of members from each to be in Member Regs and hence determined by the whole membership at an AGM. I believe the mechanics of filling the posts should then be devolved to the constituencies - so Council Regs should specify the direct election members are elected and vacancies filled and Member Group Regulations should specify how the Member Group reps are elected and vacancies filled. Replacement of councillor mid-term Submitted by Charles Chang on Sun, 05/08/2012 - 20:11 I am not fussed where this is covered, as long as it is covered. But, for completeness, if councillors apart from those directly elected are covered elsewhere, the Council Regulations should refer to their existence. Thanks for this - will make Submitted by Roger on Sun, 05/08/2012 - 20:52 Thanks for this - will make sure there is a note in Council Regs. However where things are addressed matters to the extent that different people are responsible for the drafting. Section 1 - Gerneral - Item 2 Submitted by John Motchell on Tue, 14/08/2012 - 10:11 Item 2. Replace 'consist of' with 'comprise', so that sentence reads '..... shall comprise the following ....'. Convenining Meetings - Item 1.2 Submitted by John Motchell on Tue, 14/08/2012 - 10:14 Item 1.2 - Replace 'name' with 'provide', so the the sentence reads ...'Council shall provide an e-mail address ....' Prparation For Meetings - Item 3.2 Submitted by John Motchell on Tue, 14/08/2012 - 10:17 Item 3.2 - Add 'at least' before '10 days'. so that the sentence reads '.... on the agenda at least 10 days in advance ...' Capitalise the final word 'Chair' for consistency Conduct of Electronic Meetings - Item 3.2 Submitted by John Motchell on Tue, 14/08/2012 - 10:20 Item 3.2 - This implies to me that if someone does not attend a meeting, either electronic or physical, then even if they do not issue an apology in advance an apology will be automatically recorded. Section 3 - Conduct of Electronic Meetings - Item 5 Voting Submitted by John Motchell on Tue, 14/08/2012 - 10:24 Item 5 - The last sentence implies that the voting record of each member will be recorded. Is this the intended case, or is it intended to be the vote of the entire council? Section 3 - Conduct of Elect. Meetings - Procedural Guidelin Submitted by John Motchell on Tue, 14/08/2012 - 10:27 Item 1.2 - Capitalise the word 'Chair' for consisentcy John - Thanks for the Submitted by Roger on Tue, 14/08/2012 - 13:25 John - Thanks for the comments. I agree with your changes and I am sure we will look at them sympathetically when we review all the comments. I agree that the automatic apologies at electronic meetings looks odd - although we just copied what was ther before. But that is no defence! On the record of the vote I am not sure what we intended - I suspect it was the total votes for, against etc although I am aware with an email meeting the secretary needs a list of how participants voted in case there was ever to be a query about someone voting for someone else or other malpractice. Possibly we need a better way of conducting an email vote.