CR016 - Branch Meeting Locations

Suggestion:

Branches should be encouraged (by applying for increased budget if necessary) to hold meetings in different parts of their region.  Maybe at least one physical meeting per year in two different locations to the 'normal' location?

Category on Map Diagram:
LOCAL HUBS

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Please type JUST ONE these three response options on the first line.AGREE
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REFER
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Comments

AGREED

AGREED

volunteers will need more support for this - you are taking them out of their area so adding travel time and expenses.
To know appropriate areas, committees need postcode areas for members’ live and work locations - no point going places where no one will attend - and to be able to promote to those local members to encourage attendance.

AGREE. This has to be a good

AGREE. This has to be a good idea as it will enable more members to attend meetings and be involved in their branch. However I know that finding suitable locations is difficult and it is always quicker to arrange to meet at the usual place.

DISAGREE

DISAGREE
The goal for branch meetings should be to maximise attendance. If holding meetings in different physical locations does this, then do it but branches should also consider other options such as virtual and hybrid meetings.

To choose physical locations branches will need more demographic information about members’ locations and travel patterns, see CR001 on Better Data Segmentation.

Branches will also need systematic recording and monitoring of meeting attendance over time to discern which meeting locations tend to generate greatest attendance, if any.

Looking at attendance statistics I note the virtual meetings have high attendance than physical and whilst changing location doesn’t generate higher attendance.

REFER

REFER
"Encourage" is a bit to strong a word. By all means offer the suggestion, but it is up to Branches to decide on meet locations.

Area covered.

Agree but - Good idea to move meetings around but in a branch covering almost 3500 miles the costs could be considerable for any mambers travelling. Would expenses be payable above the 'normal' distance and time to attend meetings?

AGREE

AGREE
Coventry Branch has had limited success, hence we mainly hold our meetings at either University of Warwick or Coventry University. We traditionally held meetings upstairs in a pub, but attendance tailed off (..to about 6 - and mostly committee members - even the member who lived directly opposite the pub failed to attend) and we've tried local community centers (again very poor turnout).

I agree with David Sturt that now we've broken ground on virtual meetings, we've seen an increase in attendance, hence hybrid meetings may be the way forward (...some of our Branch members are constrained to physical meetings as they [still] live in not-spots!)

The Edinburgh branch examined

The Edinburgh branch examined this issue pre-GDPR. As the membership database did not hold multiple home/work postcodes, we could not confidently predict a location outside of the city that was worth the upheaval and extra cost so abandoned the idea. Of course, if other branches can identify a site, good. Equally, if SGs want to rove around the country, I'm sure branches could facilitate.

DISAGREE - Changing locations

DISAGREE - Changing locations is a Peter to pay Paul thing, while it might attract new attendees it will also result in regular attendees dropping off. Everyone seem to forget the catchment area size of Branches out side of London, some are one or two hours travel time across and therefore moving venues in those does not have the implied effect.

Given the London centric nature of some of the Specialist Groups I think this suggestion has more merit.

REFER

REFER

I agree subject to expenses being paid for committee members and postcodes being available so they can decide the most appropriate locations.

Refer

Refer
Needs data to support location choices, remote meetings have worked well.