Event organisation

Are you holding an event and would like some ideas or resources to ensure it is a success? Well this is the place to find it! Below you can find pre-made BCS Presentations as well as literature and useful templates. You can also find some essentials such as the event Event Organisation v1.0 document, which includes resources you can expect from the Member Groups Team, and the approved catering menus.

Social Media Presence

YouTube: BCS Member Groups 
Twitter: @BCSMemberGroups


If you are looking for a speaker for your event, please contact the Member Groups Team on groups@bcs.uk, with an idea of the topic area you are looking to cover and we may be able to put you in touch with the relevant Specialist Group.


Equipment and Professional Liability Insurance for Member Groups
Travel Insurance (As of September 2013)
Children and Vulnerable Adults Protection Policy

Shape Your Future Membership Campaign

Replacement of Memorandums of Understanding

We have reviewed the usage and effectiveness of Memorandums of Understanding as applied to both corporate and member activities.

As MoUs are legally unenforceable and amount to nothing more than a letter of intent, we have taken the steps to remove them from use within BCS, The Chartered Institute for IT, BCS Learning & Development Ltd and within our constituent Member Groups and Sections.

In their place, we would advise to make use of the Non-Disclosure Agreement. This provides a legally binding template for any activities that an MoU would typically cover whilst providing key protection for confidential information that may be shared with other parties.

The Non-Disclosure Agreement is binding on maintaining the confidentiality of the information and not on any actions or activities that would otherwise be the subject of the MoU.

It will provide you and BCS with greater protection when engaging in projects with external parties by preventing any information being shared until a formal legal relationship is formed.

We recommend that formal agreements are drawn up for any instance that involve the exchanging of money and will require formal agreements for any instances where personal data may be shared by a member group with a third party. Please contact your member group co-ordinator in these situations.

Please contact the Community team for formal agreements, when required.

Template: Non-Disclosure Agreement (This must be sent back to the Community Team, where it will be signed and returned to you. Volunteers are unable to sign the NDA on BCS' behalf)

London Office

All BCS events held at BCS London must go through the BCS Eventbrite booking system.  There are no exceptions to this rule. To book a room at BCS London, please get in touch with your Community Coordinator (groups@bcs.uk) in the first instance. Room hire is currently at no cost for BCS Member Groups.
Catering orders and Audio/Visual requirements must be provided by 10 am on Wednesday, the week before the event date at the latest.  We can amend the final numbers for catering 48 hours before the event date.

Please note: We do not accept wine orders for Committee Meetings.

Information on the rooms and AV packages are available at https://www.bcs.org/more/about-us/our-london-office-and-event-venue/