Event organisation

Are you holding an event and would like some ideas or resources to ensure it is a success? Well this is the place to find it! Below you can find pre-made BCS Presentations as well as literature and useful templates. You can also find some essentials such as the event Event Organisation v1.0 document, which includes resources you can expect from the Member Groups Team, and the approved catering menus.

Social Media Presence

YouTube: BCS Member Groups 
Twitter: @BCSMemberGroups

Speakers

If you are looking for a speaker for your event, please contact the Member Groups Team on groups@bcs.uk, with an idea of the topic area you are looking to cover and we'll be able to put you in touch with the relevant Specialist Group.

Resources:

Equipment and Professional Liability Insurance for Member Groups
Travel Insurance (As of September 2013)
Child Safeguarding Policy

Replacement of Memorandums of Understanding

We have reviewed the usage and effectiveness of Memorandums of Understanding as applied to both corporate and member activities.

As MoUs are legally unenforceable and amount to nothing more than a letter of intent, we have taken the steps to remove them from use within BCS, The Chartered Institute for IT, BCS Learning & Development Ltd and within our constituent Member Groups and Sections.

In their place, we would advise to make use of the Non-Disclosure Agreement. This provides a legally binding template for any activities that an MoU would typically cover whilst providing key protection for confidential information that may be shared with other parties.

The Non-Disclosure Agreement is binding on maintaining the confidentiality of the information and not on any actions or activities that would otherwise be the subject of the MoU.

It will provide you and BCS with greater protection when engaging in projects with external parties by preventing any information being shared until a formal legal relationship is formed.

We recommend that formal agreements are drawn up for any instance that involve the exchanging of money and will require formal agreements for any instances where personal data may be shared by a member group with a third party. Please contact your member group co-ordinator in these situations.

Please contact the Member Groups team for formal agreements, when required.

Template: Non-Disclosure Agreement (This must be sent back to the Member Groups Team, where it will be signed and returned to you. Volunteers are unable to sign the NDA on BCS' behalf)

London Office

You can find out room availability at our London office on bcs_london@bcs.uk or 01793 417666. We are due to implement a new booking system ready for 4th September, requests for room bookings will be on hold until we're able to take bookings again.  

The booking form has been created to gather all the information the London office need to support your meeting. This will enable them to provide more a consistent and improved client experience to all of their staff and to use their resources more efficiently at the same time.

Alternatively, you can email the Member Groups Team on groups@bcs.uk, providing the date, time and number of expected delegates, and we will make the booking on your behalf.

Have you budgeted for catering at your events or perhaps a glass of wine to sip on whilst you network? If so then please contact us for our approved menus, which can be served at your events.

Catering orders and Audio/Visual requirements must be provided by 10 am on the Wednesday the week before the event date, at the latest.  Final numbers for catering can be amended 48 hours prior to the event date.

Please note: We do not accept wine orders for Committee Meetings.

Please send the London office your delegate list, using this form, so that they are ready for your event on the day. 
Please note: The London office are only able to accept delegate lists that are sent in Excel format (.xls & .xlsx). Do not send through delegate's email addresses.

London Office Resources:
Floor Plan
Floor Capacities
Frequently Asked Questions
Local London Hotels